Privacy Policy

Who we are?

Weaverham History Society promotes the study of and interest in history and archaeology with particular reference to Weaverham and the surrounding area. Weaverham History Society is a member of the Cheshire Local History Association. The Society is run by a committee of volunteers ( The Committee ) that is elected annually. The society may be contacted by e-mail at history@weaverham.org.uk or by the website http://history.weaverham.org.uk/contact-us/

 

Contact information for the current Committee may be found on the printed version of this year’s programme which we will send you on request.

 

What data do we collect and what do we use it for?

 

Membership Data.

 

This consists of your name, address and postcode, your  e-mail address and telephone number if you have provided them and your communication preferences.

 

Membership data is held by the Membership Secretary.

We may use this data for communications concerning the administration of the society, the arrangement of trips and for contingencies ( e.g. the cancellation of a speaker ).

Members of the Committee may access the membership data in order to contact members.

 

If you choose to subscribe to our e-mail mailing list we will use this to send you news of meetings, trips and events.

 

Subscription Data

 

A record is kept of your name and whether you have paid your subscription. This information is kept in order to ensure that members have paid their subscription.

Subscription data is kept by the Membership Secretary.

For Speakers only:

We hold a spreadsheet containing your contact details , the subject of your talk and any other information that you provide ( e.g. biographical details ).

 

These details will be used to publicise your talk. We may provide these details to other local societies and to local newspapers. We will not publish your contact details but we may publish the details of the talk and other information that you have provided on our Website and on our Facebook page; we may include information from other publicly available sources.

The Archive

The archive does not contain member’s personal details. It does, however, contain information about named individuals both living and dead e.g family histories, oral history records.

 

Under Article 5(1)(b), additional processing for archiving in the public interest (as defined by the member state), statistical purposes or scientific and historical research generally will be considered compatible, and, therefore, exempt from specific consent.

 

How we will store the data?

All computers holding personal information are password protected and the files are encrypted.

 

The e-mail mailing list is stored on a hosted server located in the EU; access is secured by a password.

 

The society may retain e-mail communications on the mail server indefinitely. A printed copy may be retained by the Society in perpetuity ( it is in the nature of History Societies to retain documents ).

Your rights to view and amend data.

You may request to see your personal data by submitting  a subject access request by e-mail or by writing to the secretary.

 

You may change your e-mail preferences by contacting us at history@weaverham.org.uk or via the website http://history.weaverham.org.uk/contact-us/

Communications

All communications with the society should be regarded as private communications between the Sender and the Committee collectively.

 

The Committee will not disclose the contents of communications with the Committee to other members of the society without the express permission of the sender.

 

If you are making enquiries about Weaverham or Family History and you would like us to extend the enquiry to members of the society please include the phrase:

“I permit you to share the contents of this communication with the members of Weaverham History Society”

 

Publication of Material

The Society publishes printed documents and a website. The Society will not publish material provided by the Sender without the express permission of the Sender.

Cookies

A cookie is a piece of data stored locally on your computer containing information about your activities on the Internet. The Cookie Control displayed on each page enables you to manage your consent and the website’s use of cookies.

 

We use cookies solely for saving your viewing and accessibility preferences and those required by the content management system (WordPress). However our Web Hosting company does provide information about web site usage including IP addresses and search terms.

 

Photographs of Property

The owner of a property does not have any rights to the copyright of images of that property taken from a public place ( i.e. the street ). It is not the policy of the society to seek permission of the owners of properties which appear in photographs taken by or published by the society, nor that of individuals in a public place who may incidentally appear in photographs.

We will, however, endeavour to respect the privacy of individuals in their own property. If you have any genuine concerns please contact a member of the Committee.

 

 

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